Faculty Mentoring Program

Misssion

To cultivate junior faculty at Shalamar Medical & Dental College through structured, confidential mentoring that helps each mentee identify growth areas, set SMART-R personal development goals, implement targeted strategies, and monitor progress, accelerating competence and confidence across teaching, assessment, scholarship, leadership, professionalism, and well-being in alignment with SMDC’s CBME standards and patient-centered values.

Vision

A thriving SMDC culture in which every early-career faculty member has equitable access to high-quality mentorship, achieves meaningful personal milestones, contributes to excellent, ethical education and scholarship, and advances along transparent career pathways—with mentoring embedded, data-informed, and self-sustaining across departments.

INTRODUCTION

Shalamar Medical & Dental College’s Faculty Mentoring Program offers structured, personalized guidance to early-career faculty—including lecturers, demonstrators, registrars, and newly appointed assistant professors—as they assume full academic responsibilities. The program orients mentees to SMDC’s academic culture, policies, and expectations; strengthens day-to-day teaching in classrooms, skills labs, and clinical settings; and accelerates early scholarly activity, while fostering professionalism, well-being, and a supportive community of practice. It provides a clear, guided pathway for junior faculty to set and achieve meaningful professional development goals.

Each group of mentees is matched with a trained senior mentor (within or across departments) for a defined period of 12–24 months. Partnerships begin with a brief orientation and a mentoring agreement that sets SMART goals aligned to the mentee’s responsibilities and aspirations. Meetings are scheduled at regular intervals (typically monthly) and may include observation with feedback, co-planning of sessions and assessments, guided reflection, and signposting to institutional resources (e.g., CPD workshops, educational research support, and quality assurance processes). Conversations are confidential and developmental designed to coach, not evaluation.

By the end of the cycle, mentees should demonstrate greater confidence and competence in teaching and assessment, a clearer pathway for scholarship and promotion, and stronger habits for time management, student support, and ethical, patient-centered practice. Participation is recognized within SMDC’s faculty development/CPD framework, with opportunities for graduates to progress into peer-mentor roles.

CORE COMPONENTS OF A MENTORING PROGRAM

  • Mentor–Mentee Agreement: Roles, expectations, confidentiality, meeting schedule, and goals.
  • Planning Tools: Goal Planner (SMART goals), 90-Day Plan, Mentoring Roadmap.
  • Session Guides: First meeting script, observation & feedback protocols (classroom/skills lab/clinic), scholarship planning, career guidance, mid-cycle, and end-cycle reviews.
  • Documentation Templates: Meeting Log, Feedback Form, Teaching Observation Form, Evidence Tracker, CPD record.
  • Evaluation Tools: Milestone Rubric (teaching, assessment, scholarship, professionalism), Satisfaction Survey, Outcome Dashboard.

CONTRIBUTORS

The Mentoring Program Director, Sarah Khalid, would like to recognize the project team and their affiliations:

  • Dr. Maryam Fatima
  • Dr. Aizaz Ahmad

MENTORING FUNDAMENTALS

WHAT IS MENTORING?

Mentoring is a partnership between two people which supports a personal and professional development strategy. Mentoring is a term generally used to describe a relationship between a less experienced individual, called a “mentee”, and a more experienced individual known as a “mentor”.

Mentoring can either involve a one-on-one relationship or a network of multiple mentors. See Section: What are the Different Types of Mentoring? for more information.

WHY MENTORING?

TYPES OF MENTORING

Mentoring can take on different forms. Traditional mentoring involves a one-on-one relationship between a more experienced mentor and his/her mentee, while non-traditional mentoring can take on a variety of forms such as a network of multiple mentors, for example, peers.

Mentoring typically takes two forms: informal and formal.

  • Informal mentoring grows naturally out of collegial relationships—a spontaneous, flexible exchange where two people offer each other guidance and counsel as needs arise.
  • Formal mentoring is organized within a structured program that defines roles, expectations, and timelines; mentors are matched with mentees (or peers) to pursue specific outcomes such as onboarding, career progression, research productivity, or leadership development.

The following table provides a description of different types/models of mentoring, including more innovative types, and the benefits of utilizing each approach.

Type of

Mentoring

Definition

Benefits

Traditional “One-on- One” Mentoring

A mentor, typically a successful and seasoned professional, works with a mentee (or protégé), usually less experienced, to grow and advance the mentee’s career and

networks

▪      The focus of traditional mentoring is the overall

development of the mentee

▪      The mentor shares his/her experiences and feedback with the mentee regarding technical knowledge, organizational relationships and tips for success

▪      By passing on lessons learned, the mentor has the

opportunity to give back to the organization and the mentee is able to further his/her professional development

Peer Mentoring

A peer mentor is a mentor at a similar professional experience level, but with expertise in a subject area that his/her partner does

not possess

▪   A peer mentor helps his/her partner to improve on-the-

job performance, working relationships, and personal satisfaction with work

▪   An effective peer mentor listens, gathers information,

provides honest and constructive feedback, creates a vision for change, and motivates an individual to action

▪   A peer mentor helps his/her partner to monitor

progress toward specific career goals

Group Mentoring

Links multiple individuals with a more experienced colleague, also termed “Mentoring Circles”

▪  Group mentors advise mentees on how to accomplish

their goals, help to troubleshoot and solve work-related problems, help to navigate through organizational politics, and provide recommendations for generating innovative ideas

▪  Group mentors can provide suggestions for career

development, access to subject matter experts, and ideas on how to resolve difficult situations

Virtual Mentoring

Refers to providing opinions, recommendations and counsel online

▪  Is self-directed—you ask for and share advice and

resources when it makes sense for you

▪  It transcends groups and organizational boundaries because it involves multiple mentors and networks

▪  It’s about the benefits and rewards that everyone in the

network receives—there is a high degree of reciprocity

▪  The relationships are permeable and sometimes defy logic—competitors, peers, and virtual communities can be mentors

▪  Virtual mentoring provides performance support and

▪  fingertip knowledge

Flash Mentoring

Provides mentoring via a one-time meeting or discussion

▪   Enables mentees to learn and seek guidance from

more experienced individual

▪   Flash mentors generally provide valuable knowledge and experience with limited commitment of time and resources

▪   Topics for flash mentoring are broad, ranging from providing strategies for career goals, specific advice for

managing human resources issues (e.g., employee relations, strategic HR), and referrals to additional resources or individuals

Speed Mentoring

Provides a venue and structured method for participants to explore potential peer mentoring relationships during a fast-paced event

▪  Based on the concept of speed dating, speed mentoring

facilitates the development of mentoring relationships by providing a forum for getting to know multiple individuals in a single setting

▪  Simulates a multi-level approach to networking and

relationship building that helps participants quickly identify individuals with common goals and mutual interests

Reverse Mentoring

Similar to traditional mentoring, a seasoned professional is paired with a younger professional, however the younger professional is considered the mentor to the seasoned professional regarding new trends, technologies, etc.

▪      In addition to the benefits listed above for others

mentoring types, reverse mentoring also helps bridge the generational gaps in the workplace

▪      Pushes both mentoring parties to move beyond them

comfort zones and try new ways of thinking, working and learning

 

WHAT IS A MENTOR?

A mentor is an experienced professional who shares information, advice, support, and encouragement, and often modeling best practice and leading by example through their expertise and success. More broadly, a mentor is anyone you can learn from. Mentors serve as trusted advisors and significant allies, offering a confidential sounding board for day-to-day workplace challenges and bringing alternative perspectives—from clarifying the real problem to exploring and implementing solutions.

The table below offers attributes of effective mentors and effective mentees.

Effective Mentors

Effective Mentees

▪            Encourage the exploration of ideas and

risk taking in learning

▪            Provide appropriate and timely advice

▪            Serve as a confident for work-related issues

▪            Help mentee to shift his/her mental

context

▪            Suggest appropriate skills training

▪            Serve as a source of information and resources

▪         Be open to receiving feedback and

coaching

▪         Take responsibility for your own professional growth and development

▪         Seek challenging assignments and new

responsibilities

▪         Keep commitments agreed to with your mentor

▪         Renegotiate the mentoring relationship when your personal or professional needs change

BENEFITS OF MENTORING

Research shows that individuals who are mentored have an increased likelihood of career success because of the targeted developmental support they receive. Using a variety of approaches to mentoring (such as those described in the previous section) provides a multitude of benefits to program participants that can extend to the local context. The benefits of mentoring include:

For mentees

  • Quick access to a range of experts and viewpoints
  • Targeted, actionable advice on specific problems
  • Low-pressure way to practice questions and refine goals
  • Expanded professional network and potential longer-term matches
  • Increased confidence and clarity on next steps

For mentors

  • Efficient way to support many juniors in a short time
  • Visibility into emerging needs and talent across departments
  • Fresh insights from diverse mentee perspectives
  • Light time commitment with high impact

For the institution (SMDC)

  • Scales mentoring equitably and reduces access barriers
  • Break down silos; strengthens a culture of collegial support
  • Surfaces common development gaps to inform CPD/workshops
  • Creates a pipeline for formal mentor–mentee pairings
  • Produces documentation and follow-up data for QA and program evaluation

Mentors – Selection and training

Selection

Purpose: Identify reliable senior faculty who can coach—not appraise—junior colleagues.

Eligibility

  • Minimum 3–5 years teaching/clinical teaching experience at SMDC or equivalent.
  • Consistently positive peer/student feedback and clean professionalism record.
  • Demonstrated skills in education scholarship.
  • Time capacity: 1–2 hours/month per mentee (including observations and feedback).
  • Completion of required mentor training (see Section 2).

Disqualifiers

  • Current line-management relationship with the proposed mentee.
  • Ongoing disciplinary actions or repeated confidentiality breaches.

Process

  1. Call for mentors (term-based): circulate role description, time commitment, CPD credit.
  2. Application form (short CV + statement of mentoring approach + availability).
  3. Screening rubric (weighted 100):
  • Teaching & assessment record (30)
  • Mentoring/leadership experience (20)
  • Scholarship/education QI (15)
  • Communication & feedback examples (20)
  • Availability & commitment (15)
  1. Panel review (Program Lead + Dept Lead + QA/CPD rep) → shortlist.
  2. Brief interview (15 min; confidentiality, feedback stance, scenario).
  3. Approval & roster (valid for 1 cycle; renewable with performance).

Equity & QA

  • Maintain departmental and gender balance on the mentor roster.
  • Annual review of mentor performance (sample of logs/feedback; satisfaction surveys).

Training

Purpose:

Standardize mentoring practice and align with SMDC policies and best practices.

Structure (minimum 6 hours total)

  1. Module 1: Foundations (2h)
    1. Roles & boundaries (mentor ≠ appraiser)
    2. Confidentiality & data protection
    3. SMDC policies: teaching, assessment, research ethics, CPD
  2. Module 2: Effective Mentoring Skills (2h)
    1. Goal setting (SMART), contracting, meeting structure
    2. Feedback models (e.g., Pendleton, R2C2); difficult conversations; bias awareness
    3. Well-being and signposting pathways
  3. Module 3: Observation & Assessment Literacy (2h)
    1. Classroom/skills-lab/clinic observation using SMDC forms
    2. Documenting evidence
    3. building a Faculty Portfolio

Assessment & Certification

  • Short knowledge check (MCQ/SAQ) + observed feedback role-play (pass/fail).
  • Certification valid for 2 years; refresher (2h) each cycle or when tools update.
  • Participation recorded for CPD credit.

Support

  • Quarterly mentor circles (case discussion, tip-sharing).
  • Access to Toolkit templates and a resource library (checklists, rubrics, exemplars).

Plan of Training workshops for Mentors

WORKSHOP 1: NextGen Mentors — Senior faculty, future-ready

Section

Key Points

Purpose

Prepare senior faculty to mentor juniors via confidential, goal-driven coaching focused on weak-area identification, strategy design, and progress monitoring.

Outcomes

Contract mentoring; set SMART-R goals; use 5 Whys & Person–Task–Environment; run GROW/R2C2 conversations; apply Observation & Progression Cycle; build monitoring plans with RAG; document with SMDC templates.

Audience

Senior faculty (Assoc./Full; experienced APs), ≥3–5 years’ teaching/clinical experience.

Format & Duration

Blended. Core training: 8h (2×4h or 1 day) • Practicum: 6–8 weeks • Capstone/Certification: 2h.

Workshop 2: Giving constructive feedback

Section

Key Points

Purpose

Deliver respectful, actionable, goal-linked feedback that drives measurable improvement within mentoring.

Audience

Senior mentors and supervisors working with junior faculty.

Format & Duration

10-minute feedback plan embedded in mentoring sessions; debrief within 24–72 hours after an observed task/session.

Principles

Developmental (not appraisal); psychologically safe & confidential; specific and behavior-focused; address one priority; evidence-informed; time-boxed and documented.

Process (Steps)

1) Prepare (goal, evidence, one priority) → 2) Open & frame (purpose + consent) → 3) Self-assessment first → 4) Describe behavior & impact (SBI/R2C2) → 5) Co-design one SMART-R experiment → 6) Close & commit (action, evidence, date) → 7) Document & follow-up.

Workshop 3: developing faculty portfolio

Aspect

Details

Purpose

Equip faculty to build a promotion/CPD-aligned portfolio by organizing evidence, crafting concise reflective narratives, and mapping impact.

Outcomes

(1) Portfolio structure & naming conventions (2) Curated evidence inventory with links (3) 1-page teaching/scholarship/leadership narratives (4) E-portfolio shell set up (5) 30-day action plan.

Form

Interactive workshop: ~20% micro-lessons, 60% guided build sprints, 20% peer review; in-person or hybrid; participants bring artifacts.

Duration

Standard: 1 day (≈6.5–7 hours incl. breaks). Compact option: 3 hours focus clinic.

Plan of workshops for mentees

Workshop 1: developing a personal development plan

Aspect

Details

Purpose

Enable junior faculty to create a clear, actionable Personal Development Plan (PDP) centered on identifying weak areas, setting SMART-R goals, designing strategies, and defining how progress will be monitored.

Outcomes

1) Completed PDP cover sheet & profile 2) 3–5 SMART-R goals with baselines and targets 3) Weak-area analysis (5 Whys / Person–Task–Environment) 4) Strategy & 90-day roadmap with supports/risks 5) Monitoring plan with indicators and simple RAG thresholds.

Form

Hands-on (brief micro-lessons + guided build sprints), using SMDC PDP template; peer/mentor review of drafts; capture actions in Meeting Log; optional 360° inputs.

Duration

Standard: 3–4 hours (half-day). Compact clinic: 90 minutes focused on goals + first strategy.

Workshop 2: developing faculty portfolio

Aspect

Details

Purpose

Equip faculty to build a promotion/CPD-aligned portfolio by organizing evidence, crafting concise reflective narratives, and mapping impact.

Outcomes

(1) Portfolio structure & naming conventions (2) Curated evidence inventory with links (3) 1-page teaching/scholarship/leadership narratives (4) E-portfolio shell set up (5) 30-day action plan.

Form

Interactive workshop: ~20% micro-lessons, 60% guided build sprints, 20% peer review; in-person or hybrid; participants bring artifacts.

Duration

Standard: 1 day (≈6.5–7 hours incl. breaks). Compact option: 3 hours focus clinic.

 

Allotment of mentees

Purpose

Pair mentees with mentors who can best support their goals while avoiding conflicts.

Intake (Mentees)

  • Submit a brief profile: role, department, top 3 goals, preferred meeting times, optional mentor preferences (e.g., within/outside department), conflicts of interest.

Matching Priorities (in order)

  1. Goal alignment (teaching/assessment/scholarship/professionalism).
  2. Conflict avoidance (no direct line management; disclose past conflicts).
  3. Practicality (overlapping availability; campus/clinic location).
  4. Department fit:
  5. For teaching technique and assessment literacy → same or cognate department preferred.
  6. For career/scholarship or leadership development → cross-department can reduce bias/silos.
  7. Equity (distribute high-demand mentors fairly; avoid over-allocation to one unit).

Ratios & Load

  • Standard ratio: 1 mentor: 2–4 mentees (max 4 with Lead approval).
  • Triads (mentor + two mentees) permitted if goals overlap and schedules align.

Process

  1. Program Lead runs a matching matrix (mentor capabilities × mentee goals × availability).
  2. Issue match offers both parties with a 1-week acceptance window.
  3. On acceptance, schedule a first meeting within 2 weeks and complete the Mentor–Mentee Agreement.
  4. Log the pairing in the central register (for QA/CPD).

Rematching & Escalation

  1. No-fault rematch window: first 4 weeks (email Program Lead; no reasons required).
  2. After 4 weeks: rematch for cause (documented barriers; reviewed by Program Lead).
  3. If mentors are oversubscribed: create a waitlist and offer group clinics as an interim.

Documentation Requirements

  • Minimum monthly meeting (45–60 min) or equivalent contact.
  • Use the Toolkit Meeting Log, Feedback Form, and Evidence Tracker each session.
  • At least two observations per cycle (early + mid/late) with formal feedback.

Quality Checks

  • Mid-cycle pulse survey (both sides) and end-cycle satisfaction survey.
  • Process metrics: % agreements signed; meeting adherence; observation completion.
  • Outcome indicators: movement on milestone rubric; quality of assessment artifacts; scholarship outputs; CPD credits.

Conducting Mentor Mentee Sessions

Principles (apply to every session)

  • Developmental, not evaluative: Coach; do not appraise. Keep HR/performance matters outside mentoring unless the mentee asks for signposting.
  • Confidentiality: What’s said in the room stays in the room, except safety/legal concerns.
  • Goal-driven & time-boxed: Every session links to SMART goals and ends with 2–4 concrete actions, owners, and deadlines.
  • Evidence-informed: Use the Toolkit forms (Meeting Log, Observation Form, Feedback Form, Evidence Tracker) and align with SMDC policies.
  • Psychological safety & inclusion: Invite questions, normalize uncertainty, avoid hierarchy/authority traps, and watch for bias or exclusion.

Session Types & Step-by-Step Flow

First Meeting (60–75 min)

Purpose

Build report, set expectations, finalize goals, and agree on the working plan.
Prep (both):

  • Mentor reviews mentee’s Intake Form & job plan; mentee drafts 3 tentative goals and brings a recent example.
  • Program documents on hand: Mentor–Mentee Agreement, Policies & Standards Digest.

Outputs

Signed Agreement, SMART goals table, scheduled dates, Meeting Log entry.

Regular Mentoring Session (45–60 min, monthly)

Purpose:

Helpful mentor prompts

  • “What would ‘good’ look like in two weeks?”
  • “What evidence will show this improved?”
  • “What’s one small experiment to try before we meet again?”

Faculty Observation Cycle

Roles

  1. Mentee (junior faculty): Brings plans/artifacts, chooses a focus, runs micro-experiments, reflects.
  2. Mentor (senior faculty): Observes, coaches with structured feedback, signs posts resources, safeguards psychological safety.
  3. Program Lead (QA/CPD): Ensures documentation fidelity and helps with rematching/escalation if needed.

Mid-Cycle Review (Month 3–4, 45–60 min)

Purpose:

Take stock; adjust plan.

  1. Rate progress with Milestone Rubric
  2. Identify barriers; add supports (CPD, shadowing, peer observation).
  3. Update goals (keep/modify/drop) in the Mid-Cycle Check-In

End-Cycle Review (45–60 min)

Purpose:

Consolidate, plan next steps.

  1. Review each goal: met / in progress / not met with evidence.
  2. Compare observation 1 vs. 2; capture growth narrative.
  3. Compile a Faculty Portfolio).
  4. Complete End-Cycle Review and Satisfaction Surveys; discuss future: continue, pause, or transition to peer mentoring.

Communication & Boundaries

Norms to agree in Meeting

  • Response times:g., within 2 working days.
  • Rescheduling: at least 24h notice; no-fault rematch window (first 4 weeks).
  • Scope limits: Mentor does not grade, line-manage, or decide promotions; can signpost (QA/CPD, counseling, HR).

Handling sensitive issues

If well-being, patient safety, harassment, or academic integrity concerns emerge:

  • Pause mentoring discussion, document facts, not judgments.
  • Inform Program Lead promptly; follow SMDC policy pathways.
  • Preserve confidentiality beyond “need-to-know.”

THEORIES OF LEADERSHIP

Great-Man Theory


Carlyle claimed in his “great man theory” that leaders are born and that only those men who are endowed with heroic potentials could ever become the leaders. He preached that great men were born, not made. An American philosopher, Sidney Hook, further expanded Carlyle perspective highlighting the impact which could be made by the eventful man vs. the event-making man.

Trait Theory

The early theorists opined that born leaders were endowed with certain physical traits and personality characteristics which distinguished them from non-leaders. Trait theories ignored the assumptions about whether leadership traits were genetic or acquired. Jenkins identified two traits; emergent traits (those which are heavily dependent upon heredity) as height, intelligence, attractiveness, self-confidence and effectiveness traits (based on experience or learning), including charisma, as fundamental component of leadership .

Contingency Theories (Situational)

According to this theory, there is no single right way to lead because the internal and external dimensions of the environment require the leader to adapt to that situation”. In most cases, leaders do not change only the dynamics and environment, employees within the organization change. In common sense, the theories of contingency are a category of behavioral theory that challenges that there is no one finest way of leading/ organizing and that the style of leadership that is operative in some circumstances may not be effective in others .

 Style and Behavior Theory

The style theory acknowledges the significance of certain necessary leadership skills, Yukl (1989) introduced three different leadership styles 1.

  1. The employees serving with democratic leaders displayed high degree of satisfaction, creativity, and motivation.
  2. working with great enthusiasm and energy irrespective of the presence or absence of the leader;
  3. maintaining better connections with the leader, in terms of productivity

Best predictor of leadership – Emotional Intelligence

Constructive Feedback Pocket Card — SMDC Mentoring

A 10‑minute structure for coaching‑oriented feedback

10‑Minute Plan (At a Glance)

Prepare: define the goal, gather specific evidence, choose ONE priority.

Open & frame (1 min): purpose + consent.

Self‑assessment first (2 min): mentee reflects; you listen.

Describe behavior & impact (3 min): SBI or R2C2; be specific and neutral.

Co‑design the improvement (3 min): one SMART‑R experiment with support.

Close & commit (1 min): confirm action, evidence, and follow‑up date.

Phrases that Help

“What would ‘good’ look like next time?”

“I noticed [behavior]; the impact was [X].”

“Let’s try one small change and measure it.”

“What support would make this easier?”

Pitfalls to Avoid

Vague asks → state the specific behavior to change and how.

Stacking issues → focus on one priority.

Mind‑reading motives → describe what you saw/heard.

No follow‑up → set a date and evidence.

Cue Cards

SBI — Situation / Behavior / Impact:
• Situation: In [context/time]
• Behavior: you [observable action]
• Impact: which led to [effect]

R2C2 — Rapport / Reactions / Content / Coaching:
• Rapport: open & normalize
• Reactions: mentee view first
• Content: specific evidence
• Coaching: agree next step

1‑Page Feedback Note

Purpose: __________________________
Mentee self‑assessment (2 bullets):
• _________________________________
• _________________________________
SBI notes — Situation | Behavior | Impact:
• _________________________________
Agreed experiment (SMART‑R):
• What & How: ______________________
• By when: _________________________
• Support needed: __________________
Evidence to bring next time: _______
Follow‑up date: ____________________

Tear‑Off Checklist (copy into your Meeting Log)

[ ] Purpose stated & consented

[ ] Mentee self‑assessment captured

[ ] Behavior & impact described (SBI/R2C2)

[ ] ONE SMART‑R experiment agreed

[ ] Evidence named & follow‑up scheduled

Quality Assurance & CPD

  1. Process metrics: % meetings held as planned; ≥2 observations completed.
  2. Outcome indicators: Rubric movement; quality of assessment artifacts; scholarship outputs.
  3. Satisfaction: Mentee & mentor surveys each cycle.
  4. CPD: Record mentor/mentee hours; issue certificates per training and participation.

Role of CPD Department

Meeting Planning, Coordination, and Evaluation –

Plan program topics, format, meeting agendas, invite subject matter experts/flash mentors; coordinate happy hours for participants and alumni; facilitate mentoring meetings; arrange for catering/refreshments; help with set-up and clean-up after meetings; develop meeting evaluation/survey in order to collect participant feedback, compile meeting results, and share with the mentoring advisory board.

Recruiting and Communications

Collect and compile alumni success stories for chapter newsletter on a monthly basis; conduct annual review and update of mentoring application; develop global e-mail and chapter newsletter recruitment messages and videos; manage mentoring alumni listserv, manage social network sites/groups.

Selection and Matching

 Review program applications; select and match applicants; contact applicants to make them aware of decision-status; prepare and send welcome communications to new participants.

Mentor Liaisons

Follow-up with participants to make sure that they complete their mentoring contract, check in regularly with participants to make sure that their peer mentoring relationships are progressing, troubleshoot any problems, act as a traditional mentor in some cases.

Historian

Capture and archive relevant mentoring program materials, take photographs or capture video feed at major events, document history and evolution of mentoring program.

Administrative Management

Develop budget and management structures, coordinate meeting space, develop and maintain program contact roster, serve as liaison with local chapter board members.

Program Evaluation

Evaluation is an essential part of developing any educational experience and can enable educators to find out if the learning events they provide are effective and if not, how they can be improved

Focus of Evaluation

Model for Program Evaluation

The process of program evaluation is the systematic collection and analysis of information related to the design, implementation and outcomes of a program, for the purpose of monitoring and improving the quality and effectiveness of the program4

Kirkpatrick Model

Kirkpatrick recommended gathering data to assess four hierarchical ‘‘levels’’ of program outcomes: (1) learner satisfaction or reaction to the program; (2) measures of learning attributed to the program (e.g. knowledge gained, skills improved, attitudes changed); (3) changes in learner behavior in the context for which they are being trained; and (4) the program’s final results in its larger context4.

Documentation (use the Toolkit every time)

Moment

Tool

What to capture

Every session

Meeting Log

Key points, actions, deadlines, next date

After feedback

Feedback Form

Strengths, growth areas, commitments

Teaching obs.

Observation Form

Ratings/notes, agreed experiments

Artifacts

Evidence Tracker

Links/files, verification

Reviews

Mid-Cycle / End-Cycle

Ratings, summary, recommendations